Fragmented knowledge
Approved facts, methods and experience are difficult to locate and verify.
Proposal intelligence for professional services
Answer tenders and RFPs with what your firm has already delivered
ProposalOS turns scattered company knowledge into secure, reusable proposal intelligence—then helps teams analyze RFPs, draft with evidence and stay in control.
Sources remain visiblePeople approve final work
Tender RFP-2026-014
In reviewTechnical approach and methodology
Our delivery approach combines participatory assessment, evidence-led design and measurable quality controls across four coordinated phases.
Approved evidence · Regional Water Strategy · page 18
Built around the operating reality of
ConsultingEngineeringDevelopmentResearch & M&ETechnology services
The proposal knowledge problem
Critical knowledge is everywhere—except where the team needs it
Previous proposals, project records, shared drives, email and individual memory create a costly cycle of searching, rewriting and uncertainty.
Compliance pressure
Requirements, documents and approvals can disappear across files and inboxes.
Version confusion
Multiple Word files obscure ownership, comments and the current approved response.
One evidence-led workflow
From tender document to submission readiness
ProposalOS connects the work that teams currently manage across folders, spreadsheets, email and isolated writing tools.
- 1
Connect trusted sources
Upload or connect organizational documents and identify approved sources.
- 2
Curate reusable knowledge
Your team captures reusable knowledge and links every item to its original evidence.
- 3
Review and approve
Authorized users correct, own and approve knowledge before reuse.
- 4
Analyze the opportunity
Upload an RFP, read it in place and record source-linked requirements, criteria, dates and risks.
Core capabilities
Built for complex, evidence-based proposals
Each capability reinforces one controlled proposal workflow—from first reading to final submission.
Opportunity understanding
Break complex tenders into source-linked requirements, criteria, deadlines and risks your team can track.
Tender and RFP document analysisOrganizational knowledge
Govern approved experience, methods, policies and company facts with owners and versions.
Organizational knowledge repositoryPowerful search
Find relevant evidence by words and meaning, narrowed by type, tag, language and approval state.
Search across company knowledgeAI-assisted authoring
Draft, rewrite, improve and translate structured sections with approved evidence, visible sources and human review.
AI-assisted proposal authoringAccountable AI
Assistance that shows its work
AI suggestions stay connected to evidence, limitations and approval state. Professionals validate facts, edit content and make every final decision.
- Visible sources and locations
- Approval and version context
- Named owners and freshness dates
- Human approval before final use
A clearer proposal operating model
See ProposalOS around your team’s real workflow
Tell us how your organization handles opportunities, evidence and review. We’ll tailor the conversation to that context.
Further reading
- How to find the right past project for a tender — and prove itA method for locating past projects that match a tender's experience requirement, and for checking you can actually evidence each one before you cite it.
- Running proposals when nobody's job is proposalsStandard bid advice assumes a bid manager, a proposal manager and a knowledgebase owner. Most professional-services firms have none of them. What to do instead.
- Evidence-grounded AI: what proposal work should demand of a modelWhat source traceability actually requires when an AI-drafted claim carries contractual weight — and why citing a source is not the same as governing it.